Maintenance Management
Schedule, execute and document preventive and corrective maintenance. Link actions to equipment, installations and responsible parties.
Web-based management system for modern organizations
Your management system.
One platform.
Spineweb is a web-based management system unifying document management, case management, legal compliance monitoring, chemical management and sustainability reporting - all in one place. Customers run Spineweb as an integrated management system for ISO 9001, ISO 14001, ISO 45001 and ISO 27001.
The platform in brief
Secure
All data stays in Sweden
100%
Web-based & mobile
SaaS
No installation
ISO & GDPR
Meets the highest requirements
Glossary
What does a modern management system include?
Four core areas that Spineweb covers - and that every organization needs to have under control.
Document Management
Document management means structured storage, version control and distribution of an organization's governing documents - routines, instructions, policies and forms. A digital document management system ensures the right version always reaches the right person, changes are logged, and documents can be linked to processes and legal requirements.
Case & Incident Management
Case management is the process of registering, investigating and resolving deviations, suggestions, incidents and complaints. In a management system, each case is linked to responsible parties, timelines and action plans with automatic reminders and a full audit trail. Spineweb covers the entire case flow from reporting to closure.
Web-based Management System
A web-based management system is a digital platform that brings together an organization's governing documents, processes, compliance requirements and follow-up tools in a unified, browser-based system - with no local installations. Spineweb is a SaaS-delivered web-based management system giving all employees access from any device.
Explore all modules →Legal Compliance Monitoring
Legal compliance monitoring means systematic follow-up of laws, regulations and authority requirements affecting an organization's operations. Without a structured system, organizations risk missing legal changes - with fines, sanction charges or enforcement actions as a consequence. Spineweb's legal monitoring module links requirements to responsible parties, enables regular evaluation and documents evidence of compliance.
Modules
Everything you need, together
Every module is designed to work standalone or integrated with the rest of the platform.
Document Management
Structured storage, version control and role-based distribution of routines, instructions and policies. Always the right version to the right person.
Chemical Management
Complete SDS database, risk assessments, exposure lists and automatic safety data sheet updates. Meet REACH and CLP requirements.
Legal Compliance
Build your legal register of laws, regulations and authority requirements relevant to your operations. Assign each requirement to an owner, document compliance and get notified when something changes.
Sustainability Reporting
Collect and report ESG data in a structured way. Support for sustainability accounting, climate impact and social responsibility.
Incident Management
Register, investigate and resolve incidents and near-misses. Create action plans and follow up to closure with a full audit trail.
Training Management
Manage competency requirements, plan training sessions and document completed modules per employee. Automatic reminders for expired certificates.
Due Diligence
Structured management of supplier assessments, risk analyses and review processes. Document and track the entire process digitally.
Checklists & Routines
Create digital checklists and routine descriptions for e.g. safety rounds, inspections and self-inspections. Link to processes, responsibilities and schedule recurring checks.
Statistics & Reporting
Real-time overviews and exportable reports on your compliance status. Customizable dashboards per role and unit.
Process Management
Visualize and document your business processes with interactive process maps. Link documents, routines and responsibilities directly in the map.
Installation Register
Maintain a structured register of your installations, technical facilities, equipment, machinery etc. Link maintenance, documentation and history per object.
QR Code & Mobile Access
Generate QR codes for quick mobile access to documents, checklists and instructions - right on the floor without login.
AI Assistant
Search and summarize documents, risks and legal requirements using natural language. Create drafts, run automated compliance workflows and build personal dashboard widgets - always within your role and access rights.
AI & Automation
Let AI handle the routine work
Build automated compliance workflows that fetch data, analyze with AI and deliver reports - without a single manual step.
📊 Risk Review
Run a complete risk analysis and receive the summary directly in your inbox.
🔍
Fetch
All active risks with status and owner are retrieved from the risk database
🤖
Analyze
AI summarizes risk levels, trends and action needs in readable text
📧
Deliver
The report is automatically sent to the responsible person by email
⚖️ Legislation Update
Convert legal requirements into a readable news article and notify the right person - fully automatically.
⚖️
Fetch
Active legal requirements and regulations are retrieved from the legal monitoring module
🤖
Write
AI drafts a news article about changes and their impact on your operations
📋
Publish
The draft is saved in the system and the responsible person is notified by email
🧪 Chemical Follow-up
Identify chemicals with expired risk assessments and prioritize actions with AI.
🔍
Fetch
Chemicals with expired or missing risk assessments are retrieved from the chemical database
🤖
Prioritize
AI evaluates hazard classification and usage frequency and ranks action needs
📧
Notify
The responsible chemical manager receives a prioritized action list directly in their inbox
And ask the assistant for the rest
The workflows above run on a schedule. The AI assistant sits inside the system and does the work whenever you ask - with access to your documents, issues and registers.
🔍Finds the right document
Searches free text across every module, or filters by module, category, owner and your own fields. It also reads the contents of attached PDF and Word files.
"Which fire safety procedures do we have, and when were they last updated?"
📝Drafts things for you
Describe what you need and a draft is created in the right module, with the right form and the fields already filled in. You review and publish.
"Log a non-conformity about the delayed delivery from Nordfrakt."
📊Answers with numbers
Groups and counts records on any field, so you get the figures straight back in the answer instead of building a report first.
"How many open issues do we have per department right now?"
📌Builds your dashboard
Ask for a widget and it is added to your dashboard, with exactly the selection and presentation you described.
"Add a widget showing my overdue tasks."
🔄Runs workflows on demand
Lists the workflows available to you and starts them whenever you want - the same automations that otherwise run on a schedule.
"Run the risk review and send me the summary."
🗺️Reads and draws process maps
Understands the process diagrams attached to your documents, can explain them in plain text, and redraw or create new flowcharts.
"Draw a flowchart for our complaints process."
📚Explains how Spineweb works
Questions about the system are answered from the user manual, pointing you at the right section - so nobody has to dig through documentation.
"How do I share a document with an external auditor?"
⚙️Helps administrators
Administrators can have the assistant create new form templates and add fields - without going through the settings screens.
"Create a supplier assessment panel with a risk level field."
The assistant always works within your permissions - it only sees and does what you are allowed to do yourself.
Workflows are created and customized by you - no coding required. AI processing runs on AWS Bedrock in eu-north-1 (Nordics).
The platform
See Spineweb in action
A modern, intuitive platform built for daily use - not to collect dust.
Why Spineweb
Built for real work, not the shelf
Everything in one place
No more scattered Excel files, separate systems and information silos. Spineweb gives you a complete, searchable compliance picture.
Fast to get started
Cloud-based SaaS - no installation, no IT infrastructure. You're up and running in days, not months.
Secure & GDPR-ready
Role-based access control, complete audit trail and EU data storage. You stay in control.
Adapted to your business
Configure fields, forms and permissions without coding. Spineweb adapts to your processes - not the other way around.
Built-in AI assistant
Search, summarize and automate directly in the platform. The AI assistant respects your permissions and all AI processing runs on AWS in the same Nordic region as the rest of your Spineweb data.
Compliance areas
Covers your entire compliance agenda
From environmental legislation to chemical safety and sustainability - Spineweb covers the most common compliance requirements for modern organizations.
01
Environment & chemicals
REACH, CLP, SDS management, risk assessments and chemical registers that keep you current with legal requirements.
02
Safety & health
Systematic work environment management, risk assessments, incident reporting and competence assurance for all employees.
03
Sustainability & ESG
Structured collection and reporting of ESG data for sustainability accounting and requirements from customers and investors.
04
Quality & processes
Routines, checklists and process documentation that support ISO certifications and internal audits.
05
Legal monitoring
Systematic monitoring of laws and regulations affecting your operations - with a legal register, assigned responsibilities, documented compliance evaluations and exportable evidence for audits.
06
Maintenance & operations
Planned and corrective maintenance with complete history per asset and automatic service reminders.
How it works
Up and running in four steps
From onboarding to full operation is quick - no IT projects or consultants needed.
Book a demo
We present the platform and tailor the demo to your industry and challenges.
Configure
We help you configure modules, permissions and fields to your specific needs.
Import data
Migrate existing registers, documents and processes. We assist with import and structure.
Go live & grow
Launch with your users and expand with more modules as your business requires.
Customer stories
What our customers say
★★★★★
Industry: Wholesale & specialist retail (spill containment)
Management system: ISO 9001, ISO 14001, ISO 45001 (integrated QHSE system in Spineweb)
“The Spineweb management system and our ISO certification have given us better structure, strengthened our sustainability work and made us even better equipped to meet our customers' requirements. With the help of our consultant from Ecowise, our work towards ISO certification went very smoothly, with few problems and a flawless result from the external certification body.”
★★★★★
Industry: IT & consulting (software engineering, cloud, retail)
Management system: ISO 9001, ISO 14001, ISO 27001 (integrated management system)
“Ecowise combines solid expertise with genuine commitment and an ability to make complex standard requirements understandable and manageable in everyday work. With their support, we have been able to build a management system that both meets the standards and actually works in practice for us and our employees.”
★★★★★
Industry: Services (group structure with several companies)
Management system: ISO 9001, ISO 14001, ISO 45001 (group-wide system)
“After seeing how well the management system in Spineweb worked together with consultant support from Ecowise, it felt natural to keep building on this solution. Today, Spineweb is a natural part of our work, and both management and staff find support in the management system.”
Frequently asked questions
FAQ
Answers to the most common questions about Spineweb and web-based management systems.
What is a web-based management system?
A web-based management system is a digital platform that brings together an organization's governing documents, processes, compliance requirements and follow-up tools in a unified browser-based system. Unlike locally installed software, it is always available, requires no IT infrastructure and can be accessed from any device.
What is the difference between document management and case management?
Document management is about storing, versioning and distributing governing documents such as routines, instructions and policies. Case management is about registering and following up on events - deviations, incidents, complaints and improvement suggestions. In Spineweb these are integrated: a case can be directly linked to relevant documents and trigger a routine update.
How does legal compliance monitoring work in Spineweb?
In Spineweb's legal monitoring module, you register the laws and regulations relevant to your operations. Each requirement is assigned to a responsible person and an evaluation interval. When a law changes, the register is updated and the responsible party is notified. You can document how you meet each requirement and export evidence for audits.
Can Spineweb replace our existing intranet or document system?
Yes. Spineweb is built to replace or complement scattered Excel files, intranets and separate compliance systems. The platform is SaaS-delivered - no local installations required - and data from existing systems can be imported at startup. Most organizations experience a clear reduction in email and manual administration within the first few months.
How quickly can we get started with Spineweb?
Most organizations are up and running within days to a couple of weeks. The process starts with a free demo, then we configure the relevant modules and import your data. Spineweb is cloud-based and accessible directly in the browser - no IT infrastructure required.
Is Spineweb suitable for our industry?
Spineweb is used by companies in many different industries, such as manufacturing, food, construction, healthcare, transport, contracting, IT, mechanical workshops, public sector, logistics and retail / wholesale. The platform is modular and configurable - you activate the modules and fields relevant to you. Contact us to learn more about how Spineweb can be tailored to your specific operations.
Does Spineweb have a built-in AI assistant?
Yes. Spineweb includes a built-in AI assistant that works directly against your data in the system. The assistant can search and summarize documents, cases, risks and legal requirements using natural language - and only responds with content you have permission to see. It can also create drafts in any module, run automated compliance workflows (e.g. risk review → summary → email) and create personal dashboard widgets. All AI processing runs on AWS Bedrock in the same Nordic region (eu-north-1) as the rest of your Spineweb data - your information never leaves the Nordics.
Ready to take control?
Book a free demo and see how Spineweb can simplify compliance work for your organization.